Semester Project Presentation

Paper details:

Poster Presentation Instructions

Prepare a digital poster presentation using Microsoft PowerPoint that shows the product of your work for a virtual presentation. The presentation should show the content of your work as follows:

(1) Description of the project

(2) Description of the project goals

(3) The importance of the work to the field of information studies

(4) The (research) methods used to gather the information and data

(5) The reason for selection of the methods used

(6) The outcomes of your research, and

(7) A summary of your experience.

You will also provide a 5 minute voice over presentation using the narration tool in Microsoft PowerPoint. [[[[dont worry about voice over you can write down notes for each slide and I will do the voice over]]]]

Below are the steps to designing your poster, at the end you will also find a link to procedures on how to record a narration using Microsoft PowerPoint.

Planning

Divide your material into sections, for example: Abstract, Introduction, Methods, Results, Conclusions • Consider creating a sketch on paper to rough out your poster, including tables, graphs and photos
Whenever possible, represent materials graphically rather than textually
For reader comfort, plan content in vertical columns rather than horizontal rows
Consider your color choices carefully
Gathering photos, graphs, and illustrations to be used in advance will save you time
Carefully proof your text
Setting up your poster

In PowerPoint, open a New Presentation and go to PAGE SETUP under the File Menu

Slide sized for: Custom

Page setup does not accommodate the actual size of a poster, so you’ll enter a page size that is 50% of the final product. Enter a width of no more than 28” and a height of no more than 22”. Click OK.
You may get a message “current page exceeds printable area of paper in printer”. Click OK and ignore the warning, as you will not be printing to your own desktop printer.
Leave at least a 1” white margin/border around the edges of your poster for printing purposes. Your content should not butt up against the printed edges 3) Color Background of the poster: White and lighter colors work better.
Select the design tab, background styles, format background
Text: Dark, contrasting colors are easier to read • Use one or two accent colors for visual interest and draw attention to important information.
Consistent colors are a must. Top priority should be placed on readability. Maintain a good contrast between the background color and the text color. 4) Insert text
Use common, easy to read sans serif fonts, such as Arial, Helvetica, Verdana, Palatino. Do not use any “City” fonts, such as Geneva, New York or Chicago • Use bold, italics, or color, and avoid script fonts as these are hard to read. CAPITAL LETTERS ARE LIKE YELLING!
Try not to underline, as that denotes a hyperlink • Sizes: Title: 45 – 120 pt font, depending on title length. It’s OK to write titles in Bold Headings, Authors/Institution: 30 – 60 pt font, depending on space Body text: 18 – 30 pt font
Create a text box for each block of information
Type directly into PowerPoint when possible, as opposed to pasting text in as a graphic, so that you can edit it directly
If you need to cut and paste text, use Paste Special under the Edit menu. If you just use paste, the text will not be editable.
Let text wrap in the text box. Do not use a hard return at the end of each line of text, only at the end of a paragraph. Use only soft returns (shift+ return) if you must manually put in a line break.
Insert image place holder boxes, by drawing rectangles as placeholders for your images after you have placed all the text and know how much room you have for the images. This is helpful because after your pictures go in, they make the file very large, possibly prone to crashes, and it will take a long time to save. You can then double-click on the rectangle to get the Format Auto Shape box. Select the Size tab, and make a note of the size the image in that box should be.
Edit your images

Use graphics– illustrations, photos, graphs– whenever possible. They will add interest, capture the viewers’ attention, and give information “at a glance.”
Pictures imported from web sites/the internet tend to be low resolution images, for onscreen presentations and web pages only, and not for printing on a poster. Check that you have high resolution, or they may not look good blown up.
Resolution of images should be 125-225 dpi (which will be 250-450 dpi when your poster is printed at 200%). File format should be TIFF, PDF or JPG . For line art, text, illustrations or cartoons, 225 dpi is a good resolution. • Consider Adobe Photoshop or some other image editing application to edit images if available
Using the SHIFT key when you resize graphics with your mouse will preserve the aspect ratio • If you are scanning images, be sure to save at 150 – 300 dpi
Do not use WordArt in your poster. It does not look as good when printed large
Insert your images

Always Insert your images (pictures, illustrations) rather than using Copy, Paste into PowerPoint
Make sure the poster looks just how you want it to look

Carefully review your poster. Take a walk, and then review it again. Congratulate yourself.
Print a copy of the poster for preview. Under File, select Print, making sure you click the Scale to fit box. If it looks correct, save your poster: from the File menu select Save
9) You may want to make a PDF of your poster before you submit for printing (not necessary)

With a pdf, no shifting of information, layout, fonts or symbols will occur, but make sure the pdf you submit is exactly what how you want your poster printed. o To make a pdf on a Mac: a) Use the print dialogue box – this is a little tricky b) Use Adobe Acrobat Distiller o To make a pdf on a PC: a) Use Adobe Acrobat Distiller
Narrated Presentation Instructions

You will then narrate your poster presentation following the steps here (Links to an external site.)

Your presentation should run for 5 mins and cover the following areas:

(1) Description of the project

(2) Description of the project goals

(3) The importance of the work to the field of information studies

(4) The (research) methods used to gather the information and data

(5) The reason for selection of the methods used

(6) The outcomes of your research, and

(7) A summary of your experience.

For your convenience I have included Poster templates for you to consider, please remember to have all the areawzas mentioned above. (see attachments)