Question 1 Scenario below: Use project management metrics, KPIs, and dashboards: A guide to measuring and monitoring

Question 1

Scenario below: Use project
management metrics, KPIs, and dashboards: A guide to measuring and

monitoring project
performance. And PMBOK guide

 

Sue is completing the lessons learned on the new HalfLoop
project. Sue routes the documents to the client sponsor, James, for formal
completion of the project.  James
notifies Sue that he moved to another position six weeks ago and she will need
Matt to sign off on the project. When Matt sees the lessons learned, he notices
that the division just moved to his organization was not included in the
HalfLoop project, and it must be before the project can be closed. Sue notifies
Matt that the budget has been spent and the project team is released to another
project.

 

What went wrong?

What should have been done that was not done?

At this late hour, can changes be made to scope?

Who determines project success? Why?

What do you think project success is?

What happens with the HalfLoop project now?

 

Question 2 –

Your brother in-law is about to submit a scope
statement to the town council for the July 4th parade and
picnic he has volunteered to project manage. Your town has about 6,000
households, and this is the first time the town council gave a tentative
approval for the parade and picnic. The council president thinks that about
$1,500 can be allocated for the event. Since your brother in-law knows you are
taking a project management class, he has asked that you to look over his draft
scope statement. He knows that the scope statement should be professional so
that the town council will see him as responsible and allocate the money for
the parade and picnic. Here is his scope statement.

4th of July Parade
and Picnic in Anytown, USA

Project Objective – to organize and hold both
a parade and picnic from 10 a.m.-2 p.m. on July 4th

·      
Deliverables

·      
Parade security

·      
Picnic security

·      
Hour parade

·      
Hour picnic

·      
Local business
sponsors

·      
Food Trucks

·      
Latrine Arrangement

·      
Advertisement

·      
Volunteer Coordination

Milestones

1.    Get permits for closing the parade route to
traffic

2.    Finalize venue location (local school or park)

3.    Police

4.    Fire Department

5.    Sponsorships

6.    Latrines

7.    Food trucks

8.    Set-up

9.    Clean-up

Technical Requirements

1.    Parking for parade

2.    Parking for picnic

3.    Audio system for music

4.    Traffic control

Limitations

1.    Maximum 20 automobiles/floats

2.    Insurance

3.    Food trucks donate 10% to town council

4.    Fire marshall

5.    Strict adherence to time limit of 10 a.m-2
p.m.

Provide input to your brother-in-law on:

·      
the scope statement,

·      
scope creep
prevention,

·      
stakeholder
management,

·      
metrics for success,

·      
ways to recover the
project should it become distressed,

·      
how and when he should
perform health checks, and,

·      
any other items he
should consider from a project management perspective.